Office Manager (Warsaw)
Full time
Office
Senior
Strive, Develop, Achieve with us!
About Us
EVADAV GROUP is a full-service media buying and advertising company developing ad products. Our team spans globally, with talents from the Czech Republic, Ukraine, Israel, Poland, and beyond, broadcasting decades of proven records, and unparalleled expertise in the digital & advertising realms.
Description
We are looking for a highly organized and proactive Office Manager to join our team and ensure smooth daily operations within our office in Warsaw. This role requires being responsible for a wide range of administrative and operational tasks, supporting both internal processes and external partnerships.
- Administrative Support: Manage and maintain overall office operations, ensure the office is stocked with necessary supplies, equipment, and materials, maintain orderliness and cleanliness throughout the office space, coordinate with courier and postal services
- Vendor & Contractor Management: Research, select, and liaise with service providers and vendors, oversee contracts, invoices, and payments
- Internal Coordination: Organize and support corporate events (birthdays, holidays, team buildings), assist with onboarding processes, including issuing equipment, organizing workspaces, and managing access documentation
- Document Management: Maintain archives, invoice records, and delivery notes, ensure compliance with internal documentation regulations and standards
- Security & Access Control: Manage issuance and tracking of passes, keys, and access cards, ensure adherence to fire safety and sanitary regulations
- Financial Reporting: Collect and submit office-related expense reports, manage petty cash for minor office purchases
- Guest Reception: Organize and oversee office guest visits
- Strong sense of responsibility and problem-solving mindset.
- Conversational Polish and English (written and spoken).
- Full-time (umowa o prace) employment.
- 24/7 availability for urgent situations.
- Highly organized and reliable
- Knowledge of Google Docs, Excel, ATS
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You get the experience that correlates with your interests and, at the same time, promotes business.
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Our company is developed and ready for external crises.
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With us, you realize your career ambitions and ideas.
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You can count on us for work and life challenges.
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Together we succeed thanks to the strong feedback culture.
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We stick to a transparent system of financial motivation.
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You work remotely from any part of the world.
- Work progress reporting
- Stable payments
- Clear workflow to prevent overtime
- Courses and training for professional development
- Mentoring and support for managers